Privacy Policy

Last updated: 8 November 2026

Vocatim is built to process everything on your device. This policy explains what that means in practice.

Data we collect

None. Vocatim has no account and no analytics, advertising or tracking code. The only server we run hands out model files (see “Model downloads”). The content of your recordings (audio, transcripts, summaries, notes and voice profiles) is never sent to us or to any transcription service. We do not sell any data.

Apple gives us aggregated App Store figures, such as downloads and sales. If you agreed in your device’s settings to share data with app developers, Apple may also share usage statistics and crash reports with us that do not identify you.

If you write to us, we keep your email and any diagnostics log you attach only as long as we need to answer you, and we delete them on request.

On-device processing

Recording, transcription, speaker recognition, summaries and chat with a recording all run locally, using models downloaded to the app. Your audio, transcripts, voice profiles, summaries and notes are stored on your device.

Vocatim translates with Apple’s Translation framework on your device; Apple states that it may collect usage and performance metrics for this framework, such as the app’s identifier and the source and target languages, but not the original or translated text.

Model downloads

To work offline, Vocatim first downloads its speech and language models. The files come from our download mirror on Cloudflare (vocatim-models.vocatim.workers.dev) and from Hugging Face (huggingface.co), which hosts the original models. As with any download, these servers see your IP address and which file is requested. Cloudflare and Hugging Face process this to deliver the file, under their own privacy policies; we use these requests only to serve the files. Nothing from your recordings is sent. Once the models are on your device, Vocatim processes your recordings without an internet connection.

Other than these downloads, Vocatim goes online only through Apple’s services, such as iCloud, the App Store and notifications.

iCloud (optional)

If you use iCloud, Vocatim uses your private iCloud storage only to make your own devices work together: to pair your iPhone with your Mac, to pass on a recording you send to your Mac and bring back the result, to keep your saved voices (names, voice profiles and photos) and your saved spellings the same on all your devices, and to add up conversation-mode time across your devices for the free version’s limit. This data stays in your iCloud account, stored by Apple, and we have no access to it. For conversation mode, each device keeps one number there: its own conversation time, counted also after the purchase, with nothing from the conversations. Without iCloud, each device counts on its own. You can turn off iCloud for Vocatim in your device’s settings; everything else keeps working on the device.

Local network (iPhone and Mac)

When your iPhone and Mac are on the same network, Vocatim can send a recording straight to your own Mac, which is faster than iCloud. The connection is encrypted and works only between your paired devices; nothing goes through our servers.

Recording system audio on Mac

On a Mac with macOS 15.2 or later, you can choose to also record sound from other apps, for example a video call. macOS asks for your permission to record the screen and system audio. Vocatim uses only the sound: it mixes it with your microphone into one recording stored on your Mac, and it does not record your screen.

Permissions

Vocatim uses each permission only for the purpose described below. You can change your choice at any time in Settings; saying no only turns off that feature.

• Microphone: to record.
• Calendar: if you turn on calendar features, to name a recording after its meeting, suggest attendees as speaker names and show upcoming meetings; on a Mac, also to start recording meetings you have chosen.
• Reminders: only when you ask, to add tasks from a summary.
• Location: to save where a recording was made, as a place name such as a city and street. To get the place name, your device sends the position to Apple’s map service; Vocatim keeps only the name, with the recording.
• Local network: to find and connect to your own Mac (see above).
• Contacts: only for a contact you pick, to name a saved voice and use the contact’s photo.
• Photos: only the photo you choose, as the picture for a saved voice.
• Screen and system audio recording (Mac): to record sound from other apps (see above).

Notifications

Notifications are created on your device, for example when a transcription has finished. When your Mac finishes a recording you sent from your iPhone, it saves a small record with the recording’s title in your private iCloud database, and Apple’s push service shows the alert on your iPhone. We never receive a push token.

Sharing and export

When you share or export a recording, transcript or summary, it goes only where you choose, for example to Mail, Messages or Files.

AI apps on your Mac

AI app access to your recordings is off by default. You turn it on yourself in Vocatim Settings, only if you decide to share your transcripts with AI apps on this Mac. On a Mac you can let an AI app that you set up yourself, such as Claude, read your recordings’ titles, transcripts (with speaker names), summaries and notes, and translations of transcripts and summaries. It works only while Vocatim is open. Vocatim sends nothing itself; the AI app reads from Vocatim on your Mac, and if it uses an online model, it sends what it reads to its provider under your account with them. If you connect ChatGPT through an OpenAI tunnel, OpenAI’s tunnel-client, which you install and run yourself, passes what ChatGPT reads through OpenAI’s servers, and ChatGPT on your other devices can read it too while your Mac is on and the tunnel is running.

Purchases

The one-time unlock is handled by Apple through the App Store. We never see your payment details.

Children

Vocatim is not directed at children and does not knowingly collect data from anyone.

Changes

We may update this policy; the date above shows the latest version.

Contact

Questions about privacy? Email us at support@vocatim.app.